Maps as an aid to planning
I usually draw these maps in a spider’s web format. It is easier to see how the parts interact. However, my computer skills are not yet up to this. I have redrawn them in a table form..
The map, below, will help you become more aware of what you want to do with your time and where you could get some help. The second map will help you decide how you want to manage your time in the future and give useful ideas on how to progress. These maps are very powerful tools. You will get the best out of them if you discuss your ideas with colleague(s) who can help you explore the implications and decide what to do.
This is a hypothetical Time Planning map with two segment completed
(Can be person, group etc.)
|Major demands on time||Things you would like to START doing and STOP doing||How would the organisation gain?|
Who could help you?
|Customers||Start talking about how we work together and how to make it better.|
Stop pursuing unlikely leads .
|More effectiveness less frustration.|
I could talk these over with a colleague and make a plan.
|IT Department||Start discussions with on how I can get what I want from them and what they need from me.|
Stop grumbling about IT to anyone who will listen
|We would develop a model way of working that meets both parties needs. We would stop wasting our energy.|
Other IT customers, especially pleased ones.
Completing Time Planning Maps
In the left hand column or central circle, above, write your name. The next segments contain the major demands on your time. It is usually helpful to include things from outside work too. The next segments are what you would like to stop and start doing with each demand. Write in the final ring what the organisation could gain from these changes and who could help you with them. You won’t have to do it all on your own.
If you work in a team, you will find it very helpful to each do your own map. If you talk to each other about your maps, and listen hard, you may find you have common concerns and opportunities. Then you can act collectively as well as individually to improve things.
First of all pick an area (demand) which will give you a quick win. This will build your confidence in the process and each other.