Tools and consultancy to help people listen to each other and work together better
Home Contact me Ezine sign up Biography Search Business

There is a simple way to be happier. Take turns sharing stories about times when you were happy and when you made someone else happy. Here are more Eye-Opening Conversation starters.
Browse Site
Index
Links & Resources
New Stuff
Free half hour
Testimonials
Appreciative Inquiry
Coconsulting
Core Process
Discover your Purpose
Exercises
Case examples
Games
Effective Meetings
For Consultants and Trainers
For Individuals
For Managers
Free E-book on Developing People
Ezines
Interfaith work
Building Peace
Installing Love
Love is on the way
Loving Politicians
Releasing Creativity
 
Previous Page Printable Version
 
Setting Priorities
 

Because time and resources are always limited, people have to make choices about what work to do. When everyone knows, agrees and understands the criteria of choice people can set clear priorities. Then people concentrate their effort and reduce wasteful conflict.

Everybody has inside a personal priority setting system. Some people will primarily do things that please their superiors, some things they enjoy, some things that reduce stress. Most of us are unaware of what these are. When you are clear on your priorities, it is a great help with managing your job. It is also important that there are clear group priorities in a team or project or there will be duplication and you will miss things.

A practical tool for clarifying priorities

You can use this individually or in a team.

Step 0. Write down your objectives for yourself (and the team)

Step 1. List the jobs you have on now and the jobs you anticipate in the next period.

Step 2. List the questions you ask to decide whether a job is worth doing or not worth doing.

Step 3. List your ideal answers to the questions. For example, a criterion might be the extent of management commitment. The ideal answer would be "High".

Step 4. Display answers to steps one, two and three on a chart as below.

Step 5. Score each job so that each ideal answer scores one and other answers score nothing.

Step 6. Think about the results. Are the conclusions sensible? Do you need to negotiate with others? Do you need to change or weight any of the criteria?

You can weight criteria that are particularly important, if you wish. I have never found this necessary. 

If you are doing this exercise with a team then share your thoughts on objectives first and establish that you want to go in the same direction. Share your priority systems, similarly and explore and resolve any differences. Where there are differences, look for win/win solutions.

A priority setting chart

List of Jobs

Criterion 1

Criterion 2

Criterion 3

Score

(Examples of criteria)

Positive impact on individuals

Management commitment

Personally satisfying

 

Job 1

No

High

No

1

Job 2

Yes

Moderate

Yes

2

Job 3

No

No

No

0

Job 4

Yes

High

No

2

Job 5

No

No

Yes

1

Job 6

Yes

High

Yes

3

Job 7

Yes

No

Yes

2

Ideal answer

Yes

High

Yes

3

Value of this approach

This simple tool helps to clarify values in a very acceptable way. It makes them clearer to the individual and provides a simple way to discuss otherwise difficult things in a group.

Sharing

Please use any of the buttons below to share this article more widely.

 


I would love to know what you think of these ideas:

Your email address (if you would like a response):

Your Comments:

Select "I Confirm" this is an anti-spam measure:

 

Contact me

Phone +44 (0)1707886553, or +44(0)7879861525 email nickheap43@gmail.com or Skype nickheap

Using these materials
I am entirely happy for you to use or draw on any these materials in any way you think will be helpful. I am keen to have my work, and the work of the people I have learned from, used.  

Language

The language on this site is correct UK English throughout. There are differences in spelling and meaning between UK and US English. The context should make the material understandable in the US.

Further Information

There are free articles, exercises, designs, book references and links to other sources about many aspects of personal, team, management and organisation development on this website. I will add other resources as I learn what you want.

View Nick Heap's profile on LinkedIn
 
Previous Page Back to Top Home Printable Version
 
home, site map, privacy policy, site design by carrot.co.uk ltd, © Nick Heap 2004